MBPOA Board Minutes
Mallard Bay Clubhouse
Clubhouse Reservations Calendar
Lakes and Ponds
Boating and Fishing
Clubs and Interest Groups
Wais This Funny?
Safety & Security
Policies, Forms & Reports
Extra Mile Award
New Property Owners' Info.
The "Extra Mile" award is presented annually by the
Board of Directors to a Mallard Bay property owner who has made an
exceptional contribution to the quality of life that makes Mallard Bay the
best place to live in the Northern Neck. Any MBPOA member, other than
someone currently sitting on the Board of Directors, is eligible for
consideration. The award, established in 2007,
was done so at the suggestion of the then MBPOA President, Barry Kean. In that first year, in order to compensate for noteworthy
contributions since the inception of Mallard Bay, five awards were
presented. Thereafter, one per year has been awarded.
Scroll down to view recipients.
after arriving in Mallard Bay in 2010, Jim took an active interest in
He began by attending meetings of the Board of Directors, at the
time, a rarely seen event.
In 2011, he became a member of the Board where he served until
For four of those years he served as President and for three he was
Facilities Maintenance Committee Chair.
In fact, his continual service on the Board made him ineligible to
receive this award until this year.
Although no longer a Board member, Jim continues to attend and
participate in Board meetings and this year, alone, has been a driving
force in projects to design and expand the clubhouse parking area, replace
a deteriorating water screen in Highland Pond, provide intelligence
reporting and photos of repair progress on roads damaged by Hurricane
Michael, replace a hatch to a water pump for Flyway Lake and expand one of
the community’s kayak racks.
A partial list of other projects Jim has either supervised or
provided labor for include:
the rebuilding of the community boat dock and launch ramp, repair
of plumbing at the boat dock, construction of a new canoe/kayak rack,
supervision of projects that allow the community to turn over maintenance
responsibility of remaining Mallard Bay streets to the State, and
identification of ownership of abandoned items at the R/V lot.
There are very few projects in the last nine years that didn’t
include Jim’s involvement.
Jim Hanline has gone several
“extra miles” for our community and his contributions are greatly
Pennsylvania’s gain is our loss.
Whenever volunteers are sought to lend a hand with
projects involving Mallard Bay's maintenance or improvements, Paul is at
the top of the list of those called. An enthusiastic self starter, he,
with no fanfare, volunteers whenever the call goes out. A natural
self-starter, Paul typically "takes the bull by the horns" and
sets out to accomplish the task at hand plus any additional problems he
might discover along the way. He's equally comfortable helping repair a
piece of equipment, assisting with landscaping, or providing expert
advice. Paul, along with another unpaid volunteer, has been instrumental
in maintenance of our swimming pool. His experience has made him
invaluable in insuring that our pool is kept clean from debris on the
bottom as well as bacteria in the water. When the pool was not
maintaining its necessary delicate chemical balance, Paul's input led to
success in getting it under control.
Paul's quiet and effective contributions to our
community have truly made him a valuable asset who has, indeed, gone the
2017 - Ted Hobson
Ted is depended upon to volunteer his time for the good of Mallard Bay.
Not only does this result in community betterment, it also allows him
to learn the functioning of complex machinery and systems that, one day, might
need back-up expertise. For
example, he specifically asked to be included in recent maintenance of the
clubhouse wheelchair lift and wanted to be included in the intricacies of
properly shutting down the fresh water supply to the community dock prior to
winter. As Chairman of the Architectural Review Committee, Ted knows the job
can bring grief along with it. He
enforces Mallard Bay covenants for the good of all property owners and in so
doing, often has to turn down or amend requests for changes to private
property. This, he invariably does
with compassion and understanding. Finally,
Ted takes immediate action when noticing something wrong as evidenced when he
was first with a chainsaw on the scene of a tree blocking access to the
clubhouse. The community,
understandably, relies on Ted to go the “extra mile” for Mallard Bay.
2016 - Ron Horton
Horton began our Neighborhood Watch Program when he served on the Mallard
Bay Board of Directors, and he continues to organize, manage and
coordinate it. He welcomes new neighbors and helps no-longer-new
neighbors with many troublesome problems. He regularly checks and
adjusts mooring lines on boats at the marina. He saved one boat from
sinking when its bilge pump failed. He has repeatedly and
single-handedly repaired the old crabbing pier and the stop sign at the
exit from Mallard Bay. He sprayed the weeds on the tennis courts and
has cleared many driveways of snow. Ron is continuously active
clearing, fixing, or improving things but never with any fanfare or
recognition. He is a true extra miler!
2015 - Ken Brooks
Brooks' expertise in utilities management has been a major benefit to
Mallard Bay. Over the years, he has counseled the Owners
Association in environmental matters, monitored the quality of the Great
Wicomico River water, chaired the committee for a new pier, and held a
seminar on new environmental regulations. In 2012, and again in
2014-15, Mr. Brooks actively opposed proposed increases in water rates,
attended a public hearing at the State corporation Commission, made
phone calls and visits to members of the State Legislature and the
County government and participated in a lawsuit filed on behalf of five
Virginia counties. Mr. Brooks' leadership not only saved us from
some of the proposed increases in water rates but has also polished the
image of Mallard Bay in the eyes of the County and State Governments.
2014 - Dolf Wais
serving as Property Manager for the community, Dolf went far beyond the
expectations of the job by donating countless hours tending to
maintenance issues ranging from keeping the swimming pool clean and warm
to repairing the boat dock, from trimming trees along the roadside to
notifying property owners of the status of their possessions in times of
Since leaving the Property Manager position, Dolf
has remained an active volunteer pitching in wherever needed. Dolf's
knowledge of the community's vulnerabilities, his encyclopedic
understanding of the procedures of proper maintenance and repair and his
willingness to donate his time and expertise have made him a highly
valued neighbor and friend.
2013 - Jane Locke
was on the Board of Directors for six years, during most of which she
served as secretary. She was on the Social Committee for 3 years and is
always willing to volunteer. She is always doing the extra jobs that
nobody does like washing the windows at the clubhouse, helping Dolf
clean the pool chairs and weeding around the clubhouse. Jane is the
Jane has dedicated much time and service
to Mallard Bay. She is a very dependable and organized person. She is
always there with a smile to lend a helping hand. Jane is a valuable
asset to Mallard Bay and we are very appreciative of her contributions
to make Mallard Bay a better place.
2012 - Scott McGuire
Scott is best known and appreciated as the Mallard Bay Web Master,
where his extraordinary wit, writing skills and solid understanding of the
community is always on display. He served on the Board of Directors in
2007-8 and was Vice President for 2009-10.
That would have been enough
for most people, but Scott was just warming up. He is a perennial
volunteer - hardly a project escapes his special touch. He has donned
scuba gear to work on the pool, cleaned the outdoor furniture, helped with
closing and opening the pool, and has maintained the pool in the absence of
the Property Manager.
He was the co-founder of the Mallard Bay Severe
Weather Action Plan and is a mainstay in the association's security and
emergency planning efforts.
There is a party side to Scott, manifest
in his roles in the Wild West Casino Night and playing guitar and singing
for the March Cocktail party. We are thankful he is one of us.
Bill learned carpentry growing up in his father's boat yard on
City Island. At Mallard Bay he has long been the carpenter of choice for
difficult jobs, known for precision seen only on expensive yachts, even on doors
and wheelchair ramps. He not only teaches and helps, but he loans tools.
Bill has freely contributed his leadership and skills on
numerous projects which are usually important to the community due to the
considerable cost savings. Bill has also been generous with his time and talents
teaching sailing and boating skills.
Finally, the Bracker's sailboat has introduced many in Mallard
Bay to the art and science of sailing and enjoying adventure on the water. The
best kind of neighbor to have.
Marianne Stackpole has maintained the property owners' data base since
1997, working with the current Treasurer and other officers each year. While President of the Association in 1998, she attended several
conferences on managing POA's in Virginia. This education led her to a
realization that Mallard Bay documentation and procedures needed serious
She then spearheaded several initiatives, instituting budgeting
to include planned amounts for capital reserves, working with a lawyer and the
board to rewrite the covenants and bylaws to make us compatible with Virginia
law, changing references to the original developer and making other changes
needed for the community. The changes were all adopted at the next annual
In subsequent years she continued to support the Association in various
ways, including working on methods to enforce the covenants. Mrs. Stackpole is
one of those reliable pillars of the Mallard Bay structure that quietly keep
the essential services running even years after their visible contributions,
and is still going that extra mile today.
2009 - Joan Gillions
Joan Gillions served as MBPOA Treasurer from 1999 to
2001. Building on the legacy of
Bill Land's service in that office, she was responsible for bringing the
Mallard Bay books back to the Board from a commercial bookkeeping service,
saving substantial expense. She
set up the Association's books so we could do our own bookkeeping, and
implemented a way to collect unpaid dues with a collection agency, who in turn
found lot owners we did not have addresses for.
She also instituted filing of liens against delinquent lot owners.
In addition, Joan was responsible for the landscape
design for the front entrance and for getting it planted. She also organized
planting in front of the water tanks and around the pump station on
Joan has contributed an exceptional
amount of work to the community, making her a deserving recipient of the Extra
- Carol Bracker
served on the
of Directors as Secretary in 2003-2004 and President in 2005-2006.
Her administration saw the initiation of several major initiatives,
including marina expansion and construction of the new crabbing, canoe and kayak
pier, clearing and improvement of the
trail, and heating the community pool. Her
active, hands on management was vital in keeping the Board aware and involved in
community issues and set the tone for subsequent MBPOA actions.
Since leaving the Board at the end of 2006, Carol has served on the
Nominating Committee and the Social Committee.
Among her other accomplishments is initiation of the very popular Dine-In
Carol's many contributions to
our community have been instrumental in making it the best place to live in the
2007 - Harold Baldwin
has served on the Architectural Review Committee almost continuously since the
early 1990s, including many years as its chairman.
After a brief sabbatical, he is again chairing the ARC.
As a talented architect and long-time
resident, Harold is uniquely qualified to balance the interests of property
owners against community standards and the preservation of our natural
He is largely - some
would say single handedly - responsible for the architectural integrity of Mallard
- Sylvia Baldwin
For a decade and a half, Sylvia Baldwin almost single handedly
's social activities - she was a Social Committee of one.
In addition, from Mallard
Bay's early days, she has welcomed new residents, provided them with information
Bay, and made them feel a part of the community.
Many would say that Sylvia is a big part of the reason they feel at home
in Mallard Bay.
2007 - Herb Fowler
A long-time resident of
Bay, Herb served on the Board of Directors and for many years as the community's
Property Manager, where his skill and diligence established the high standards
that continue today. His readiness
to respond in emergencies is legendary, and he is always there to provide
assistance when needed. Herb's
contributions have been instrumental in making Mallard
the pleasant, well-run community it is today.
2007 - Steve Jones
A true Mallard
pioneer, Steve and his family were here from the beginning.
Steve's contributions to the community are too numerous to catalog.
From providing snow removal for Mallard
Bay's roads before they were taken over by the State, to service on the Board of
Directors, to providing efficient and economical mowing and landscaping services
for the common areas, Steve is one of the essential people who make Mallard
2007 - Bill Land
Bay's first, and for many years only Treasurer, Bill Land was responsible for
putting in place the systems that have placed and kept Mallard
on a sound financial footing.
community continues to benefit from his establishment of a workable budgeting
process that accurately projects community needs and their costs.
His legacy of fiscal responsibility is the foundation stone of Mallard
's place among the best managed Property Owners Associations in Virginia.